Using Kanban to Organize Your Work

A lot of our Business Analysis work is very much the same from one project to another. Because we do the same tasks over and over, it can be useful to organize the work on a Kanban board.

A Kanban board is used to control the amount of work you have in progress at any particular point in time. It also shows the status of the work and how you have it prioritized. It is an excellent way to communicate with your manager and your team exactly what you are working on. At the same time, it is very simple to create, maintain, and review.

First describe a sequence of work. For example, if I were writing user stories for a project, once I have identified a set of user stories my sequence of work might look like this:

  1. Generate ideas
  2. Write the basic user story
  3. Write the acceptance criteria
  4. Review the user story with the product owner and set its priority
  5. Review the user story with the project team and get a size estimate
  6. Review the user story with a test professional and write scenarios
  7. Review the user story with a UI designer and create mockups

Each item on the list will become a column on my Kanban board.

Next, think about how much work in progress makes sense for each column. The idea column can probably be unlimited. How many ideas do you want to work on at the same time to write user stories for them? How many user stories do you want to work on at the same time to write acceptance criteria? What you will do with these numbers is control how many user stories you are working on at the same time. For the columns you want to limit, add that number to the column. I have big numbers for the Product Owner and Team reviews because those reviews are comparing a set of user stories to each other and so they work better with a large number of user stories. I have a small number from idea to user story because I have found that most of the time one idea turns into many user stories.

Kanban2

Finally, use the Kanban board. I have purchased 3-sided presentation boards from an office supply story and put the kanban labels across the top. Then I use sticky notes for the items in the column. I can set the presentation board on the end of my desk where I can see it and I can easily take it to meetings to share with others.

I start with generate ideas. I will use whatever techniques make sense to come up with a list of ideas of what to do in the project. I write each one on a sticky and put them on the board under generate ideas column.

Kanban3

Then I pick one that looks important and move it into the Write User Story column. This shows I am working on turning that idea into some number of user stories.

Kanban4

I write each user story on an index card styled sticky note. I can post them under the idea in the write user story column.

Kanban5

I will move no more than 5 of those user stories into the Write Acceptance Criteria column because that is the next thing to do and I will work on no more than 5 at a time. If there were more than 5 user stories, the rest wait in the previous column. They are on hold until I get the first 5 done. Also, I move fewer than 5 user stories. 5 is the maximum I set on the column.

Kanban6

Some people like to use red colored dots to put on items that are waiting, and sometimes make a note about what they are waiting for. This can be very useful when you are waiting for someone else to do something. You can show that your work is blocked and it is obvious to everyone.

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Sep 13, Grand Remembrances

Today is Grandparents Day in the United States. Being a Grand is a special honor. I feel very blessed that my wife and I have two grandchildren. We were able to visit them today. Yes, we are still being cautious with the coronavirus, but we also find it very difficult to not see them when they live so close. So today we did drop by to visit Jacob (age 10) and Sophia (age 7) along with their parents. We brought donuts and caught up with them. Our grandchildren are still pretty young and this is a precious time in their lives – and ours!

I wish I had known my grandparents better. We never lived in the same place. Dad was a career Air Force pilot, so we moved around a lot. But we did get to see them once in a while when they would visit us, or we them.

A Plague of Giants

There are five known magical ‘kennings’ or types: air, water, fire, earth, and plants. Each nation specializes in of these kennings, and the magic influences the society. There’s a big pitfall with this diversity of ability and locale–not everyone gets along.

Enter the Hathrim giants, or ‘lavaborn’ whose kenning is fire. Where they live the trees that fuel their fire are long gone, but the giants are definitely not welcome anywhere else. They’re big, they’re violent, and they’re ruthless. When a volcano erupts and they are forced to evacuate, they take the opportunity to relocate. They don’t care that it’s in a place where they aren’t wanted.

I first read Kevin Hearne’s Iron Druid books and loved them (also the quirky The Tales of Pell), so was curious about this new venture, starting with A PLAGUE OF GIANTS. Think Avatar: The Last Airbender meets Jim Butcher’s Codex Alera series. Elemental magic, a variety of races, different lands. And it’s all thrown at you from page one.

But this story is told a little differently. It starts at the end of the war, after a difficult victory, and a bard with earth kenning uses his magic to re-tell the story of the war to a city of refugees. And it’s this movement back and forth in time and between key players in this war that we get a singularly grand view of the war as a whole. Hearne uses this method to great effect.

There are so many interesting characters in this book that I can’t cover them all here. Often in books like this such a large cast of ‘main’ character can make the storytelling suffer, especially since they don’t have a lot of interaction with each other for the first 3/4 of the book–but it doesn’t suffer, thankfully. And the characterization is good enough, despite these short bursts, that by the end we understand these people and care about what happens to them.

If there were a main character it would be Dervan, a historian who is assigned to record (also spy on?) the bard’s stories. He finds himself caught up in machinations he feels unfit to survive. Fintan is the bard from another country, who at first is rather mysterious and his true personality is hidden by the stories he tells; it takes a while to understand him. Gorin Mogen is the leader of the Hathrim giants who decide to find a new land to settle. He’s hard to like, but as far as villains go, you understand his motivations and he can be even a little convincing. There’s Abhi, the son of hunters, who decides hunting isn’t the life for him–and unexpectedly finds himself on a quest for the sixth kenning. And Gondel Vedd, a scholar of linguistics who finds himself tasked with finding a way to communicate with a race of giants never seen before (definitely not Hathrim) and stumbles onto a mystery no one could have guessed: there may be a seventh kenning.

There are other characters, but what makes them all interesting is that they’re regular people (well, maybe not Gorin Mogen or the viceroy–he’s a piece of work) who become heroes in their own little ways, whether it’s the teenage girl who isn’t afraid to share vital information, to the scholars who suddenly find how crucial their minds are to the survival of a nation, to the humble public servants who find bravery when they need it most. This is a story of loss, love, redemption, courage, unity, and overcoming despair to not give up. All very human experiences by simple people who do extraordinary things.

Hearne’s worldbuilding is engaging. He doesn’t bottle feed you, at first it feels like drinking from a hydrant, but then you settle in and pick up things along the way. Then he shows you stuff with a punch to the gut. This is no fluffy world with simple magic without price. All the magic has a price, and more often than not it leads you straight to death’s door. For most people just the seeking of the magic will kill you. I particularly enjoyed the scenes with Ahbi and his discovery of the sixth kenning and everything associated with it. But giants? I mean, really? It isn’t bad enough fighting people who can control fire that you have to add that they’re twice the size of normal people? For Hearne if it’s war, the stakes are pretty high, and it gets ugly.

The benefit of the storytelling style is that the book, despite its length, moves along steadily (Hearne is no novice, here). The bits of story lead you along without annoying cliffhangers (mostly), and I never got bored with the switch between characters. It was easy to move between them, and they were recognizable enough that I got lost or confused. The end of the novel felt a little abrupt, but I guess that has more to do with I was ready for the story to continue, despite the exiting climax.

If you’re looking for epic fantasy with fun storytelling and clever worldbuilding, check out A PLAGUE OF GIANTS.

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The Artwork Of Gary Choo

Gary Choo is a concept artist/illustrator based in Singapore. I’ve know Gary for a good many years ( 17, actually ), working together in animation studios in Singapore like Silicon Illusions and Lucasfilm. Gary currently runs an art team at Mighty Bear Games, but when time allows he also draws covers for Marvel comics, and they’re amazing –

The Art Of Gary Choo
The Art Of Gary Choo
The Art Of Gary Choo
The Art Of Gary Choo
The Art Of Gary Choo

To see more of Gary’s work or to engage him for freelance work, head down to his ArtStation.

The post The Art Of Gary Choo appeared first on Halcyon Realms – Art Book Reviews – Anime, Manga, Film, Photography.

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